Step 1: Reservation Details

Vacation Rental Agreement for 9 Bald Eagle West

Thank you for choosing Beachside Getaway for your Hilton Head Island vacation. Our goal is to provide a high-quality home for you and your family to enjoy during your beachside getaway.

1. AGENCY DISCLOSURE.

Beachside Getaway, LLC is a South Carolina Limited Liability Company, engaged in the rental of vacation homes on behalf of their property owners. Whenever the term “Agent” is used in this Agreement, it means Beachside Getaway, LLC. Whenever the term “Owner” is used in this Agreement, it means the Owner of the vacation home or the Owner’s Agent. Whenever the term “Renter” or “Tenant” is used in this Agreement, it means the Renter on this Agreement, who is renting the vacation home. The vacation home being rented is referred to as the “Property.” 

2. WE RENT TO FAMILIES ANDRESPONSIBLE ADULTS (25+) ONLY

To provide the best service to our Owners and Renters, the use of the Premise is restricted to use by You and your family. A “Family” as used herein means parents, grandparents, children, and extended family members vacationing at the Premises. The home can only be occupied by non-families if both parties agree, in writing, to occupy the home for a SPECIAL EVENT. Only certain homes host SPECIAL EVENTS. Agent considers YOU hosting a SPECIAL EVENT without Agent’s prior consent or knowledge a material breach of this Agreement. In that instance, you agree to immediately pay an amount equal to the SPECIAL EVENT FEE and liquid damages. You should contact Agent directly for more information. Use of this Premise by Fraternities, Sororities, or Unrelated Groups Under 25 Years of Age is Strictly Prohibited and Lessee agrees that, in the event the Owner or Agent discover same, that ANY AND ALL FUNDS COLLECTED AS RENT will be considered LIQUIDATED DAMAGES to cover losses, expenses and damages of the Owner and Agent for Lessee taking the premises off the market. Renter acknowledges that he/she will personally occupy the Property for the entire rental period and will not sublet any portion of the Property. Occupancy is restricted to the maximum occupancy permitted as set forth in the property description. Renter agrees to comply with all obligations imposed on you by the VACATION RENTAL ACT with respect to maintenance of the Premises, including but not limited to, the following(a) Keep the Premise as clean and safe as the conditions of the Premises permit, and cause not unsafe or unsanitary conditions in the common areas and reminder of the Premises that You use; (b) Dispose of all ashes, rubbish, garbage, and other waste in a clean and safe manner; (c) Keep all plumbing fixtures in the Premise or used by the Tenant as clean as their condition permits; (d) Not deliberately or negligently destroy, deface, damage, or remove any part of the Premises or render inoperable the smoked detector provided by the Owner, or knowingly permit any person to do so; (e) Comply with all obligations imposed upon the Tenant by current applicable building and housing codes; (f) Be responsible for all damage defacement, or removal of any property inside the Premises that is in your exclusive control unless the damage, defacement or removal was due to ordinary wear and tear, act of the Owner or Owner’s’ Agent, defective products supplied or repairs authorized by the Owner, acts of third parties of invitees of the Tenant, or natural forces; and (g) Notify Agent in writing of the need of replacement of and/or repairs to a smoke detector, and replacing the batteries as needed during the tenancy. You agree not to use the Premises for any activity or purpose that violates any criminal law or governmental regulation. For your enjoyment and the enjoyment of other guests and residents, we ask that you respect the rights of others.  Occupancy and/or use of the Property and common areas in such a fashion that disturbs or offends other guests or residents, The Town of Hilton Head Island enforces a noise ordinance that limits noise between 10:00 pm and 7:00 am and neighbors have a reasonable expectation of peace and quiet during the day. This is enforced 24 hours a day. NO PETS ARE ALLOWED (unless noted otherwise in the property details). For your safety and comfort, we periodically patrol our properties, and any occupancy or use of the Property not permitted will be grounds for immediate termination of this Agreement. Your breach of any duty contained in the paragraph after commencement of tenancy shall be considered material and shall result in the termination of Your tenancy with NO REFUND OF RENT. 

3. RESERVATION AND PAYMENTS

A fifty percent (50%) deposit of the total rental fee is due in advance, along with a signed copy of this Agreement, acknowledgement of town ordinances, and a copy of your driver’s license, to hold your reservation.  Deposits can be made by check or money order.  To immediately confirm your reservation, we suggest making the reservation with wired or certified funds as a reservation is not considered complete until funds have cleared the bank. Confirmation of your reservation is sent to you via the email address listed below. The balance due must arrive to Agent at least thirty (30) days prior to your check in-date. All payments are subject to a 2.5% convenience fee on payments made with Visa, Mastercard or Discover and a 4.5% convenience fee on payments made with American Express.  Please note that NO PERSONAL CHECKS OR BUSINESS CHECKS WILL BE ACCEPTED WITHIN THE 30-DAY PERIOD PRIOR TO YOUR CHECK-IN DATE. A $50 handling fee will be charged for all returned checks. For reservations made less than 30 days from check in, all funds or TOTAL, as shown are immediately due. Guest authorizes Beachside Getaway, LLC to place rental deposits in an insured interest-bearing escrow accounting South Carolina bank. Guest understands and agrees that all interest earned will be retained by Beachside Getaway, LLC. ALL RESERVATIONS MUST BE PAID IN FULL, HAVE A VALID CREDIT CARD ON FILE, AND THE AGREEMENT MUST BE SIGNED PRIOR TO CHECK-IN. 

4. ARRIVAL AND DEPARTURE

Check-in begins after 4:00pm on the arrival date and we ask you to provide the Agent with your best estimate Time of arrival along with a cellphone contact. If you will be delayed in your arrival, please let us knows that we can make the necessary arrangements to accommodate your schedule. Checkout is no later than 10:00 am. If there are any problems with your departure, we ask that you contact us immediately so that they can be addressed.

5. SECURITY/DAMAGE DEPOSITS

By signing this Agreement, you agree to be bound to the rules and regulations for the Property. Any cleaning concerns, broken appliances, electronics, or other damage concerns should be immediately brought to the Agent’s attention at check-in. Thereafter, all damage to the Property during your stay will be your responsibility and must be reported to Agent immediately. While we expect that our Renters will care for the Property as if it were their own, there are those occasions when damage and/or misuse occurs. To protect our Owners, we require a security/damage deposit for the Property in the form of a major credit card. The card information will be held, and only charged in the event of any of the following: failure to check out by 10:00 am on the departure date; phone and television charges; additional cleaning services for excessive disorder and dirt; mailing returned items; damage to any furniture, floors, fixtures, appliances, electronics, linens, home contents etc.; any damage to the Property above the normal use, wear and tear, and any missing or lost items. We further reserve the right to charge a damage/repair processing fee of fifteen percent (15%) of the damage amount. To the extent possible, any deductions will be itemized. As part of your stay, you have purchased a Rental Unit Damage Protection plan designed to cover unintentional damages to the rental unit interior that occur during your stay.  When purchased, the policy will pay a maximum benefit of $3,000.00. Any damages that exceed $3,000.00 will be charged to the credit card on file. If, during your stay at the property, an Insured Person causes any damage to real or personal property of the unit because of inadvertent acts or omissions, the Insurer will reimburse the Insured for the cost of repair or replacement of such property up to a maximum benefit of $3,000.00. Certain terms and conditions apply. 

6. RESERVATION CHANGES, CANCELLATIONS AND TRANSFERS

We recognize that there are situations when you must change your plans. When possible, we will try to accommodate you. We cannot make any changes to your reservation unless we receive it in writing. All changes to reservations, all cancellations, and transfers, even within the same rental period or for the same Property, are subject to forfeiting the reservation fee paid. In cases of cancellations, no refunds will be made until the cancelled period is re-rented and confirmed. If the Property is not re-rented, all monies paid shall be forfeited as damages. If the cancelled period is re-rented, all monies will be refunded except the reservation fee and any difference in price for the re-rented dates as stated above. Transfers will be accommodated when possible. In case of cancellations, transfers occurring from a higher rental rate to a lower rental rate will remain at the higher rental rate unless the original higher rental rate week is re-rented and confirmed. Please keep in mind that any changes to reservations can be best handled if we are notified immediately of your change of plans. In the case that the Property is sold, and the week reserved is no longer available, we will refund any monies paid towards the reservation.

7. ACCOMMODATIONS

We strive to provide beautiful and functional Properties for our guests. All Properties are equipped and furnished to the Owner’s taste and are set up for light housekeeping. Mattress pads, pillows, sheets, blankets, bath towels, bedspreads are provided. While we routinely check properties and make necessary repairs, there are times when a malfunction occurs, or a repair is necessary while Guest is in house. We ask that you notify us immediately and every effort will be made to correct the problem in a timely manner. There are no rebates or refunds issued to Renters for any such problems, as every good faith effort is made to ensure property is maintained to our highest standards. Renters may make unlimited calls within the local exchanges. Calls outside of the local area or information requests calls are additional and will be deducted from the security deposit. We suggest that Renters use their calling card or cell phones.

Renter agrees to indemnify and hold harmless the Owner and Agent from all liabilities, damages, injuries, costs, expenses whatsoever, arising out of or from all claims, causes of action, litigation or complaints in any way connected with the tenants, guests, invitees, or member of the tenant’s family in use of any fireplace, fire feature or fire pit associated with any property having this amenity available for use.

The tenant understands that the that the walking and living areas surfaces are of natural and manmade materials are of uneven surfaces and decks and walkways to the beach have no handrails and swimming pools have no fences or gates or lifeguards, therefore the tenant should use at own risk and tenant is responsible for monitoring the pools and access to the swimming pools. The tenant also acknowledges the associated risks with the use of bunkbeds.

Outdoor grilling is permitted only on patio areas or on the grill installed on the property. For safety reasons, there is to be ABSOLUTELY NO GRILLING ON DECKS, PORCHES, and Under THE PROPERTY OR NEAR WOODED AREAS. These of fireworks is prohibited. THERE IS NO SMOKING INSIDE THE PROPERTY. Locked personal storage areas belong to the Owner. Forced entry into these areas is cause for immediate termination of this Agreement and Renter will be charged for damage and/or missing items.  Parking is limited to a specified number of vehicles as designated in the property details. Certain properties may require special parking passes for an additional charge. These passes are ordered in advance of your arrival.

8. TERMINATION

If the Renter or any member of their party violate any of the terms of this Agreement, the Agent may at the Agent’s sole discretion, terminate this Agreement with no rebate or refund, and may enter the premises and remove Renter, the members of their party, and their personal property.  

9. PROPERTY AVAILABILITY AND ACTS OF GOD

Should the Property designated in the reservation become unavailable due to unforeseen circumstances, prior to the arrival date, Agent will notify Renter and make every effort to provide a comparable Property. However, Agent and Owner will not be liable for circumstances beyond their control, such as fire, inclement weather, acts of governmental agencies, etc. that may interfere with Renter’s vacation occupancy.  A refund or rebate will be given in such instances, however, when possible, every effort will be made to provide a substitute Property to the Renter or alternative rental dates. Construction Noise from nearby sites is out of Agent and Owners control and NO REFUNDS or rebates will be made. NO REFUNDS OR REBATES WILL BE MADE FOR HURRICANE EVACUATIONS:  We strongly recommend the Renter invest in vacation interruption insurance.

10. POOL/SPA HEAT

Some properties may have a private pool and/or hot tub/spa that can be heated for an additional charge during certain times of year. Poland/or spa heating must be arranged at least 1 week prior to arrival. Due to unforeseen mechanical problems with pool and Jacuzzi heaters, we will only refund the unused portion of the heating charge, but NO ADJUSTMENT will be made to the rental rate. All settings for the pool, including temperature, will be made only by Beachside Getaway, LLC. During times of low temperature (below 50 degrees), rain, or high winds, the pool may not be able to reach the optimal temperature.

11. INDEMNITY

Renter agrees to indemnify and hold harmless the Owner and Agent from any and all liabilities, damages, injuries, theft, costs, expenses whatsoever, arising out of or from any and all claims, causes of action, litigation or complaints in any way connected with the Renter’s use, occupancy and rent of the Property, or the use, occupancy and rental of the Property by any and all guests, invitees, members of the Renter’s party, etc., of the Renter.  Renter agrees that he or she is responsible for all actions, inactions, violations of this Agreement, etc., in any way connected with this Agreement for all guests and invitees and members of the Renter’s party.    

12. ADDITIONAL GUESTS

All names of additional guests will need to be on file with the office prior to your arrival.  This information can be emailed to info@BeachsideGetaway.com. Also, if there is more than one person whom the agent may deal with, please email that information as well. 

THE RIGHTS AND OBLIGATIONS OF THE PARTIES TO THIS AGREEMENT ARE DEFINED BY LAW AND INCLUDE UNIQUE PROVISIONS PERMITTING THE DISBURSEMENT OF RENT PRIOR TO TENANCY AND EXPEDITED EVICTION OF TENANTS. YOUR SIGNATURE ON THIS AGREEMENT, OR PAYMENT OF MONEY OR TAKING POSSESSION OF THE PROPERTY AFTER RECEIPT OF THE AGREEMENT, IS EVIDENCE OF YOUR ACCEPTANCE OF THE AGREEMENT AND YOUR INTENT TO USE THIS PROPERTY FOR A VACATION RENTAL.